India is one of the world’s leading producers of industrial chemicals, including rubber chemicals, zinc oxide, accelerators, and antioxidants. Exporting these chemicals to international markets, especially Europe, can be highly profitable—but it also requires strict compliance with EU regulations, meticulous documentation, and well-managed logistics.
In this comprehensive guide, we’ll walk you through each step of the export process, from regulatory requirements to shipment procedures—ensuring a successful, hassle-free export of your industrial chemicals from India to Europe.
1. Understanding EU Chemical Regulations (REACH & CLP)
Before any export takes place, exporters must understand and comply with European Union chemical regulations:
REACH Compliance (Registration, Evaluation, Authorisation and Restriction of Chemicals)
REACH is a key EU regulation. If your chemical substance is exported above 1 tonne per year to Europe, it must be registered with the European Chemicals Agency (ECHA).
- Steps for REACH Registration:
- Pre-register or appoint an Only Representative (OR) based in Europe
- Submit full substance data (safety, environmental impact)
- Pay REACH registration fees
- Await ECHA approval
CLP Regulation (Classification, Labelling and Packaging)
You must also classify and label your chemicals according to CLP regulations.
- Ensure labels have:
- Hazard pictograms
- Signal words
- Hazard statements (H statements)
- Precautionary statements (P statements)
2. Appointing an Authorized Representative (OR)
If you’re an Indian manufacturer with no legal entity in the EU, you need to appoint an Only Representative (OR) based in the EU. The OR acts as your legal agent in handling REACH and CLP compliance.
- Choose an OR with experience in rubber chemicals or industrial chemicals
- Sign a written agreement for REACH representation
- The OR must also maintain your compliance records and submit updates to ECHA
3. Safety Data Sheet (SDS) Preparation
You must prepare a EU-format SDS (Safety Data Sheet) in the local language of each country where the chemical is shipped.
- Include 16 sections covering:
- Identification
- Hazard Identification
- Composition
- First-Aid Measures
- Fire-Fighting Measures
- Handling & Storage
- Exposure Control
- Toxicological Info, etc.
A properly formatted SDS builds buyer confidence and ensures customs clearance.
4. Export Documentation Checklist
The following documents are essential to successfully export chemicals to Europe:
| Document | Purpose |
|---|---|
| Proforma Invoice | For pre-shipment negotiation |
| Commercial Invoice | Detailed pricing and product list |
| Packing List | For container packing and customs verification |
| Bill of Lading (B/L) or Airway Bill | Proof of shipping |
| Certificate of Origin | Confirms Indian origin for import duty purposes |
| Test Report / COA | Confirms product quality and composition |
| Safety Data Sheet (SDS) | Chemical safety information as per EU format |
| REACH Registration Certificate | Mandatory for eligible chemicals |
| Insurance Certificate | Risk coverage for the shipment |
| IEC (Import Export Code) | Issued by DGFT India – needed for any export |
5. Packaging and Labelling Requirements
The EU has strict rules on packaging:
- Packaging must be leak-proof and durable
- Use UN-approved containers for hazardous goods
- Labeling must include:
- Proper product name
- CAS number
- Hazard class and pictograms
- Manufacturer’s name, address
- Precautionary statements
6. Container Options for Chemical Exports
Choosing the right container is essential for safety, cost-efficiency, and regulatory compliance. Here’s a breakdown:
| Container Type | Capacity | Suitable For |
|---|---|---|
| HDPE Drums | 25 kg – 220 kg | Zinc oxide, rubber accelerators, powder chemicals |
| IBC Totes (Intermediate Bulk Containers) | 500 – 1000 litres | Liquid chemicals, semi-solids |
| PP/LDPE Bags with Liner | 25 kg – 50 kg | Powder chemicals like MBT, MBTS, Zinc oxide |
| Fiber Drums | 25 – 100 kg | Fine powders requiring moisture protection |
| ISO Tank Containers | 20,000 – 24,000 litres | Bulk liquid chemicals |
| 20ft / 40ft FCL Containers | Standard shipping | Large bulk consolidated exports |
7. Export Customs Clearance in India
Before your shipment leaves India, you must clear it through Indian customs. Here’s how the process works:
Steps for Customs Clearance:
- Filing Shipping Bill (via ICEGATE portal)
- Use the correct HS code for the chemical
- Declare value, quantity, weight, and destination
- Submit Required Documents:
- Invoice
- Packing List
- SDS
- REACH Certificate (if applicable)
- IEC Code copy
- DGFT-related licenses (if under restricted list)
- Customs Examination:
- Physical inspection may be conducted
- Sampling may be done for hazardous chemicals
- Duty Drawback & Incentives:
- RoDTEP scheme: Claim refund on duties paid for inputs
- Declare intent while filing the shipping bill
- Customs Clearance:
- Once cleared, customs issues Let Export Order (LEO)
- Exporter receives the Bill of Lading (B/L)
8. Choosing the Right Freight Forwarder
A freight forwarder helps arrange international shipping and handles documentation, packaging advice, and logistics.
Tips to Choose a Good Freight Forwarder:
- Look for experience with chemical exports
- Must have DG (Dangerous Goods) certification
- Check if they offer door-to-door service
- Ask about insurance coverage and claim support
- Prefer those with Europe handling expertise
Top Indian Freight Forwarders for Chemicals:
| Freight Forwarder | Specialization | Location |
|---|---|---|
| DB Schenker India | Chemical logistics, FCL & LCL | Pan India |
| Agility Logistics | REACH-compliant shipping | Mumbai, Chennai |
| Jeena & Co. | DG certified chemical handling | Mumbai |
| Kuehne + Nagel India | Bulk and dangerous goods exports | Pan India |
| Aargus Global Logistics | Europe-focused chemical freight | New Delhi |
9. Shipping Methods & Incoterms
Shipping Modes:
- FCL (Full Container Load): Best for bulk exports of rubber chemicals or zinc oxide
- LCL (Less than Container Load): Useful for small-scale exports or sampling
- Air Freight: Fast but costly; ideal for urgent deliveries or samples
Commonly Used Incoterms:
| Incoterm | What It Means | Exporter’s Responsibility |
|---|---|---|
| FOB | Free On Board – up to port of shipment | Transport to port, customs clearance |
| CIF | Cost, Insurance & Freight – up to destination port | Includes freight + insurance |
| DDP | Delivered Duty Paid – door delivery with duties | End-to-end logistics + customs in Europe |
10. EU Port Options & Distribution Tips
Your customer may choose a port or you may recommend one based on proximity and efficiency.
Popular EU Ports for Indian Chemical Exports:
| Port | Country | Specialty |
|---|---|---|
| Rotterdam | Netherlands | Largest EU port, excellent connectivity |
| Antwerp | Belgium | Major chemical logistics hub |
| Hamburg | Germany | Strong distribution network |
| Barcelona | Spain | Popular for Southern Europe |
| Genoa | Italy | Gateway to Central Europe |
After Port Arrival:
- Importer handles customs via local agent
- Products move to:
- Warehouses for distribution
- End customers like tire manufacturers, rubber processors, etc.
11. Step-by-Step Procedure to Export Industrial Chemicals from India to Europe
Whether you are exporting zinc oxide, rubber accelerators, or any other industrial chemicals, here’s the complete export roadmap:
✅ Step 1: Obtain Legal Export Documents
| Document | Purpose |
|---|---|
| IEC (Import Export Code) | Mandatory license from DGFT to start exports |
| GST Registration | Needed for tax invoicing and refunds |
| Company PAN & Bank Account | For receiving international payments |
| MSME/Udyam Registration (optional) | For government incentives |
✅ Step 2: Prepare Product Documentation
| Document | Why It’s Needed |
|---|---|
| Commercial Invoice | Declares product, value, buyer & seller |
| Packing List | Weight, quantity, box details |
| SDS (Safety Data Sheet) | Mandatory for hazardous chemicals |
| COA (Certificate of Analysis) | Assures product quality |
| REACH Compliance Certificate | Needed for EU chemical buyers |
| Test Reports | Especially for zinc oxide, MBT, MBTS, etc. |
| DG Declaration | If exporting hazardous substances |
✅ Step 3: Product Packaging & Labeling
- Use UN-approved packaging if the chemical is hazardous.
- Ensure barcode, chemical code, net weight, etc., are printed.
- Mention handling instructions clearly in English.
- Attach ADR (European regulation) labels where required.
✅ Step 4: Finalize Buyer Agreement & Payment Terms
- Most buyers prefer LC (Letter of Credit) or TT (Telegraphic Transfer)
- Agree on Incoterms (like FOB, CIF, or DDP)
- Share product samples and certifications in advance
✅ Step 5: Book Freight & Custom Clearance
- Work with a DG-certified freight forwarder
- File Shipping Bill via ICEGATE
- Clear customs using:
- Invoice
- Packing list
- Chemical license (if restricted)
- Export Duty Exemption claim
✅ Step 6: Shipment & Post-Export Process
- Receive Bill of Lading (B/L), Airway Bill, or CMR document
- Buyer clears import on European port
- Keep ready:
- Export promotion claims (RoDTEP, MEIS)
- BRC (Bank Realization Certificate) for payment proof
12. Estimated Export Cost Structure
| Cost Component | Estimated Rate |
|---|---|
| Raw Material (Ex-factory) | Depends on product (e.g., ₹120/kg for ZnO) |
| Packaging & Labeling | ₹4–₹10 per kg |
| Domestic Transport | ₹5–₹8 per kg |
| Freight Charges (Europe) | ₹12–₹25 per kg (LCL/FCL based) |
| Customs Clearance & DG Fees | ₹3–₹6 per kg |
| REACH Registration (once) | €5,000–€15,000 (shared via OR) |
| Insurance | 0.5%–1% of CIF Value |
| Profit Margin | As per exporter’s pricing |
13. Common Mistakes to Avoid
- ❌ Not checking REACH compliance
- ❌ Under-invoicing – can lead to legal trouble
- ❌ Improper packaging of hazardous goods
- ❌ Missing export incentives (like RoDTEP)
- ❌ Choosing wrong Incoterms
- ❌ Shipping without EU safety labeling
14. Smart Tips for First-Time Exporters
✔ Always use HS Code 281700 or specific chemical HS codes
✔ Work with a local REACH representative (OR)
✔ Start with LCL shipments if you are testing markets
✔ Choose countries like Germany, Italy, Netherlands for fast-moving exports
✔ Include CE mark or EU regulations if relevant
✔ Keep in touch with DGFT and CHEMEXCIL for policy updates
15. Popular Industrial Chemicals Exported from India to Europe
Here’s a list of high-demand chemicals that are frequently exported from India to European countries, especially for industrial and rubber applications:
| Chemical Name | HS Code | Primary Use | REACH Required |
|---|---|---|---|
| Zinc Oxide (White Seal Grade) | 28170010 | Rubber, ceramics, cosmetics, pharma | ✅ Yes |
| MBT (Mercaptobenzothiazole) | 29341000 | Rubber accelerator for vulcanization | ✅ Yes |
| MBTS (Dibenzothiazyl Disulfide) | 29342000 | Delayed action rubber accelerator | ✅ Yes |
| CBS (N-Cyclohexyl-2-Benzothiazole Sulfenamide) | 29342010 | Tyre & mechanical rubber goods | ✅ Yes |
| TMTD (Tetramethylthiuram Disulfide) | 29309020 | Ultra-accelerator in latex products | ✅ Yes |
| ZDEC (Zinc Diethyl Dithiocarbamate) | 29299010 | Latex accelerator and antioxidant | ✅ Yes |
| ZDBC (Zinc Dibutyl Dithiocarbamate) | 29299090 | Low toxicity rubber chemical | ✅ Yes |
| 6PPD (Antioxidant) | 38123000 | Prevents ageing in rubber | ✅ Yes |
| DPG (Diphenyl Guanidine) | 29252900 | Secondary accelerator | ✅ Yes |
⚠ Note: Most of these chemicals are classified as hazardous and require proper MSDS, labeling, and REACH pre-registration before exporting to Europe.
16. Export Compliance: Europe vs. USA for Chemicals
| Criteria | Europe (EU) | USA |
|---|---|---|
| Main Regulation | REACH (EC 1907/2006) | TSCA (Toxic Substances Control Act) |
| Pre-Registration Needed | Yes – REACH OR (Only Representative) | Yes – TSCA Inventory |
| Labeling Requirement | CLP (Classification, Labelling & Packaging) | OSHA GHS Standards |
| Safety Data Sheet | SDS under REACH Annex II | SDS as per OSHA guidelines |
| Product Bans | Strict (some chemicals are restricted) | Comparatively lenient |
| Market Size | High value, high regulation | High value, moderate regulation |
✅ Conclusion: Europe is stricter but offers higher pricing potential for REACH-compliant exporters.
17. How to Find Industrial Chemical Buyers in Europe
Looking to establish long-term buyers for zinc oxide or rubber accelerators in Europe? Here are proven ways:
🔍 Online B2B Platforms
| Platform | Key Benefits |
|---|---|
| Alibaba | Huge reach, premium buyer traffic |
| ExportHub | Targeted industrial chemical buyers |
| IndiaMART International | Direct global inquiries |
| ChemBuyersGuide | Niche chemical-focused directory |
| EC21 / Tradekey | Good for leads in Germany & France |
🌍 Attend Global Trade Fairs
- ACHEMA (Germany) – Chemical and process industry
- K-Fair (Düsseldorf) – Rubber & plastics, ideal for accelerators
- InterPlas Europe – Plastics, polymers & additives
- India Chem – Indian trade fair with global delegates
📩 Other Ways
- Contact Indian embassies abroad (commercial wings)
- Join CHEMEXCIL or FIEO
- Use LinkedIn B2B groups
18. Sample Export Invoice Format (Basic)
| Field | Example Entry |
|---|---|
| Exporter Name | Arihant Reclamation Pvt. Ltd., India |
| IEC Number | 051000XXXX |
| Invoice Number | ARPL/EXP/2025/001 |
| Date | 19/07/2025 |
| Buyer Name | XYZ GmbH, Germany |
| Description of Goods | Zinc Oxide White Seal Grade |
| HS Code | 28170010 |
| Quantity | 10,000 kg |
| Unit Price (USD/Kg) | $2.15 |
| Total FOB Price | $21,500 |
| Freight | $1,500 (if CIF) |
| Payment Terms | 30% Advance, 70% on B/L copy |
| Incoterms | CIF Hamburg |
| Bank Details | HDFC Bank Ltd. – New Delhi |
19. Indian Government Export Schemes for Chemical Exporters
| Scheme | Benefit |
|---|---|
| RoDTEP | Refund of embedded duties on exports |
| Duty Drawback | Rebate on customs/excise duty paid |
| Export Credit (Interest Subsidy) | Lower interest on pre-shipment finance |
| TIES Scheme | Infrastructure support for export units |
| MSME Export Incentives | Special access to fairs, subsidies |
| CHEMEXCIL Membership | Buyer access, market insights, certification help |
20. Mandatory Shipping Label Requirements for Industrial Chemicals
Proper labeling is not just a compliance requirement but also a safety necessity for chemical exports. European regulations (as per CLP Regulation (EC) No. 1272/2008) mandate the following:
✅ Basic Elements on Shipping Labels:
| Label Element | Details |
|---|---|
| Chemical Name | As per IUPAC/REACH documentation |
| UN Number (If applicable) | E.g., UN 3077 for Zinc Oxide (environmentally hazardous) |
| Pictograms | GHS symbols for flammability, corrosiveness, toxicity, etc. |
| Hazard Statements (H-phrases) | E.g., “H410 – Very toxic to aquatic life with long lasting effects” |
| Precautionary Statements | E.g., “P273 – Avoid release to the environment” |
| Manufacturer Details | Must include Indian exporter’s address and contact |
| Batch Number / Lot Code | For traceability |
| Net Quantity | Must match invoice & packaging |
Make sure to affix durable, waterproof labels in both English and, where required, in the importer’s local language.
21. Pre-Export Checklist for Industrial Chemical Exporters
Here’s a final checklist to review before dispatching your chemical consignment from India to Europe:
✅ Product REACH registered or notified (if applicable)
✅ Labeling compliant with GHS/CLP standards
✅ Safety Data Sheet (SDS) in EU format (Annex II)
✅ Correct HS Code and export tariff declared
✅ MSDS and test reports packed with the shipment
✅ Certificate of Analysis (COA)
✅ Customs Invoice, Packing List, and Bill of Lading ready
✅ Freight insurance arranged
✅ Payment terms agreed in writing
✅ Export license or NOC if needed (for restricted chemicals)
✅ Buyer/importer details confirmed
22. Top European Importers and Markets for Indian Chemicals
🌍 Major EU Importing Countries from India:
- Germany – Rubber chemicals, fine chemicals
- Netherlands – Agro-chemicals, specialty zinc derivatives
- Italy – Rubber compounding agents
- France – Pharmaceutical intermediates and additives
- Spain – Antioxidants and stabilizers
📊 Sample Demand Data:
| Country | Top Chemical Imports | Annual Import Value (USD) |
|---|---|---|
| Germany | Zinc Oxide, MBTS, CBS, TMTD | $450 million+ |
| Netherlands | Industrial rubber chemicals | $310 million+ |
| France | Specialty accelerators, 6PPD | $225 million+ |
🧾 Fact: The EU chemical market is worth over €500 billion, and India is a rising supplier due to competitive pricing and strong technical quality.
✅ Final Thoughts
Exporting industrial chemicals like rubber accelerators and zinc oxide from India to Europe offers a significant opportunity—but it comes with high expectations. Compliance, documentation, packaging, and logistics must be executed with precision. Understanding EU regulations, building strong buyer connections, and maintaining product consistency are critical to succeeding in this competitive market.
🔹 About Arihant Reclamation Pvt. Ltd. (ARPL)
At Arihant Reclamation Pvt. Ltd., we are proud to be a trusted manufacturer and global exporter of high-quality rubber chemicals from India. With decades of experience and a REACH-ready product line, we ensure timely supply and regulatory compliance for our European partners.
🧪 Our Key Export Products Include:
| Product | Typical Use Cases |
|---|---|
| Accelerator MBT | General rubber goods, footwear soles, hoses |
| Accelerator MBTS | Tires, conveyor belts, thick molded products |
| Accelerator CBS | Fast curing for automotive rubber, mechanical goods |
| Accelerator TMTD | As ultra accelerator or sulfur donor in rubber blends |
| Accelerator ZDEC | Ultra-fast latex applications like gloves & balloons |
| Antioxidant IPPD | Protects rubber from oxygen & flex cracking |
| Antioxidant 6PPD | Outstanding ozone & weather resistance for outdoor rubber |
We specialize in bulk export packaging, REACH documentation, third-party lab testing, and global logistics coordination to support chemical importers across Germany, Italy, France, the Netherlands, and other key EU destinations.
👉 If you’re an industrial buyer, importer, or distributor looking for REACH-compliant rubber accelerators or zinc oxide from India, get in touch with our team today.
✅ Connect With Us Today!
📞 Phone: +91-8860732624
📧 Email: arihantreclamation@gmail.com
🌐 Website: www.arihantreclamationpvtltd.com
📦 We ship globally from India to Europe with precision & performance.